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Southern Grampians Shire Council is inviting community feedback on proposed updates to its Governance Rules. These are the framework that guides how Council meetings are run and how decisions are ultimately made.
The updates aim to make Council processes clearer and more transparent with an emphasis on making it easier for the community to engage with Council.
The proposed updates include a range of improvements designed to better reflect current practices and make it easier for people to take part in Council processes. These include:
Longer speaking time for community deputations, increasing from three to four minutes
Questions on Notice will be read out in the meeting either by the submitter or the mayor in their absence, with answers being read aloud regardless of whether the person is in attendance or not
Simplified and consistent deadlines for community around submitting questions, deputations and requests to speak
Previously, deputations have had up to 4 people attend on a topic with one principal spokesperson to speak, but now each person will be allowed to speak for 4 minutes, not just the nominated spokesperson
Councillors will need two signatories to raise a notice of motion for a Council meeting.
The review also streamlines meeting procedures, making meetings easier to follow for both Councillors and the public.
Council is now seeking feedback in line with the Local Government Act 2020. This is an opportunity to further refine the Council’s Meeting Procedures by ensuring the community have every opportunity to participate and have their voices heard.
The draft Governance Rules will be on public exhibition from Wednesday 13 May to Thursday 28 May 2026.
The full governance rules as well as the amended rules and an explainer can be accessed on the sidebar. To provide your feedback, please complete the survey below.
Southern Grampians Shire Council is inviting community feedback on proposed updates to its Governance Rules. These are the framework that guides how Council meetings are run and how decisions are ultimately made.
The updates aim to make Council processes clearer and more transparent with an emphasis on making it easier for the community to engage with Council.
The proposed updates include a range of improvements designed to better reflect current practices and make it easier for people to take part in Council processes. These include:
Longer speaking time for community deputations, increasing from three to four minutes
Questions on Notice will be read out in the meeting either by the submitter or the mayor in their absence, with answers being read aloud regardless of whether the person is in attendance or not
Simplified and consistent deadlines for community around submitting questions, deputations and requests to speak
Previously, deputations have had up to 4 people attend on a topic with one principal spokesperson to speak, but now each person will be allowed to speak for 4 minutes, not just the nominated spokesperson
Councillors will need two signatories to raise a notice of motion for a Council meeting.
The review also streamlines meeting procedures, making meetings easier to follow for both Councillors and the public.
Council is now seeking feedback in line with the Local Government Act 2020. This is an opportunity to further refine the Council’s Meeting Procedures by ensuring the community have every opportunity to participate and have their voices heard.
The draft Governance Rules will be on public exhibition from Wednesday 13 May to Thursday 28 May 2026.
The full governance rules as well as the amended rules and an explainer can be accessed on the sidebar. To provide your feedback, please complete the survey below.
